Shining Lakes Grove, ADF
GARRAN LOCHANNA GEALLA, SHINING LAKES GROVE, A.D.F. BY-LAWS
As amended on January 15th, 2013 C. E.
Article 1. GROVE PURPOSE
To serve the spiritual needs of the Southeastern Michigan community through public Druidic ritual & religious support of the community in the Druidic way (e.g. counseling, blessing, advising, environmental activism, etc.).
To provide opportunities for worship of Deities of the land and our folk within the context of Pan-Indo-European tradition with a Celtic focus.
Article 2. GUIDING PRINCIPLES
As a local congregation of Ar nDraiocht Fein, A Druid Fellowship, Inc., Shining Lakes Grove, ADF shall follow the ADF by-laws. In the event of a conflict, the ADF bylaws shall take precedence.
Undue pressure on any person to participate or donate funds clearly falls outside the purpose and goals of Shining Lakes Grove.
Article 3. CATEGORIES OF MEMBERSHIP
Full Grove Member - is defined as a Local Grove Member who is also a member of A.D.F. Full Grove Members may vote in both the ADF and Grove elections. Only Full Grove Members may run for Grove offices or serve on the Leadership Council.
Local Grove Member - is defined as a person who is current with Grove dues and has been a participant in at least one High Day celebration. No person under the age of 18 years may be a member of Shining Lakes Grove without written permission from a parent or legal guardian. Persons under 13 years of age must also have at least one parent or legal guardian who is a member of Shining Lakes Grove.
Article 4. VOTING
A Voting Member is defined as a Full Grove Member who is at least 13 years of age. Each voting member shall have one vote, plus one additional vote for each full, continuous year that he or she is 17 years of age or older and remains a voting member, up to a maximum of ten votes.
All decisions of the voting membership shall be made by written ballot. The ballots shall be mailed to the voting membership no later than four weeks prior to an election or vote. In order to be counted these ballots must be received by the Grove Scribe, in the case of a referendum, or the Election Committee, in the case of Officer Elections, prior to the election or vote. Grove members may also return their votes to the election committee by telephone or electronic means.
Except as otherwise noted in these By-laws, a quorum for voting purposes shall consist of those voting members representing 35% of the Full Grove membership.
The results of any election or vote shall be calculated upon the basis of the total votes cast. Unless otherwise specified all decisions of the general membership shall be passed by a majority rule.
Article 5. ANNUAL MEETING
The annual meeting of Shining Lakes Grove shall be held in April.
The purpose of the annual meeting shall be the presentation of the State of the Grove Address by the officers. Each officer shall present a detailed report of the activities of their office. These addresses will be followed by a discussion of the State of the Grove by the membership.
Article 6 ELECTION OF OFFICERS
The Leadership Council shall appoint an election committee consisting of three Full Grove Members. These committee members may not be candidates or have a conflict of interest. In the absence of enough full members, local members may be nominated to be committee.
For elected offices, the Election Committee will compile a slate of nominees. Prior to the celebration of Summer Solstice a written notice of the offices open for election shall be distributed to the voting membership. Members who wish to be placed on the ballot must notify the Election Committee in writing within one week following the Annual Membership Meeting. The Grove Administrator shall solicit volunteers for all offices that have no candidates.
In each election the winning candidate will be determined by a plurality. In the event of a tie the winner will be selected by the drawing of lots under the supervision of the Grove Administrator.
The term for newly elected officers shall begin at Samhain.
Officers elected prior to the adoption of this version of the bylaws shall serve the remainder of their original terms unless removed from office per Article 12.
Article 7. LEADERSHIP COUNCIL
The Leadership Council is a body of elected and appointed officials and is the ultimate authority on all matters of grove operation and policy. The Leadership Council is responsible for oversight of all grove officers and sustaining the general welfare of the grove. This body shall appoint replacements in the event of a vacant office and will set the liturgical calendar for the grove. All Leadership Council representatives must have publishable contact information.
If an amendment to these bylaws results in the addition of a new elected office, then the Leadership Council shall appoint a provisional holder of that office, whose term will last until the following Samhain. If an amendment to these bylaws results in the abolishment of an existing office prior to the expiration of the term of the current officeholder, then that officer shall remain a member-at-large of the leadership council until his or her original term of office has expired.
The Leadership Council will consist of the following officers:
Senior Druid - The Senior Druid (SD) is responsible for the spiritual welfare and unity of the Grove. The SD shall have the right to be a member of all committees and may chose to attend any meeting or event of the Grove or its subgroups. The SD is responsible for reviewing all of the officer Grove reports as forwarded by the Grove Administrator and for submitting them to the ADF Archdruid and Scribe. The SD is responsible for public relations and community networking activities of the Grove, or for the delegation of those activities as needed. The Senior Druid is responsible for the supervision of all liturgical activities within the Grove. The SD is responsible for supervision of any Grove cosmological, historical, or theological educational endeavors that are sponsored by the Leadership Council. The SD is responsible for training a successor to this position. The Senior Druid is answerable to the Leadership Council. The term of the office of Senior Druid shall be three years.
Grove Administrator - The Grove Administrator (GA) shall be responsible for leading and supervising the business activities of the Grove. S/he shall run the business meetings, have the right to be a member of any committee of the Leadership Council. S/he shall be responsible for maintaining a reasonable level of service (including but not limited to making sure there are high day rites, grove newsletters, and regular business meetings) to the membership of Shining Lakes Grove by the Leadership Council, or for delegating that service in the absence of elected officers. S/he shall have the fiduciary and fundraising responsibility for the Grove, subject to guidance of the Leadership Council. The Grove Administrator shall be responsible for compiling a quarterly Grove report to be sent to the Senior Druid for the ADF Archdruid and Scribe and is responsible for collecting, reviewing, and forwarding to the SD all other officer's quarterly reports. The Grove Administrator is answerable to the Leadership Council. The term of the office of Grove Administrator shall be one year.
Assistant Senior Druids - The Senior Druid may appoint one or more full grove members as assistants to provide leadership to the grove in his or her absence. There may be no more than one Assistant Senior Druid per twenty-seven grove members. The appointment of Assistant Senior Druids shall occur annually at the celebration of Samhain. The Senior Druid may remove an Assistant Senior Druid from office at any time, with the approval of the Leadership Council. The term of an Assistant Senior Druid shall be one year.
Pursewarden/Registrar - shall sign all checks, drafts, and other instruments for the Grove; shall have custody of all monies of the Grove received or disbursed; shall deposit all monies and valuables in the name of and to the credit of Shining Lakes Grove, ADF in such banks or other financial institutions as designated. Shall be responsible for keeping the Grove's financial records according to generally accepted accounting principles for nonprofit organizations. Shall provide written financial and membership reports to the leadership Council at each Grove business meeting. Shall keep all membership records, members' voting tallies and subscription records; shall maintain strict confidentiality of the membership list as deemed by each member. Candidates to the office of Pursewarden/Registrar shall have accounting, computing and record keeping skills necessary for the functions of this office. The Pursewarden/Registrar is responsible for compiling a quarterly report of financial transactions, fund-raising activities and membership levels to be sent to the Mother Grove after review by the Senior Druid. The Pursewarden/Registrar is also required to compile an annual report. The term of the office of Pursewarden/Registrar shall be two years.
Scribe - Shall record minutes of all general and Leadership Council meetings and keep records of the proceedings of all committees (to be submitted by each committee head); and may perform other duties that would otherwise by performed by a Corporate Secretary. Candidates for the office of the Scribe shall have the ability to take minutes and have computing skills. The Scribe is responsible for compiling a quarterly report of grove events to be sent to the Mother Grove after being reviewed by the Grove Administrator and Senior Druid. The term of the office of Scribe shall be one year.
Chronicler - Shall be responsible for the production of all Grove literature including, but not limited to, grove announcements and the grove newsletter. All publications will be subject to the approval of the Leadership Council. Candidates for the office of Chronicler shall have demonstrated skills in writing and desktop publishing and access to the necessary equipment to complete the requirements of this office. The term of the office of Chronicler shall be one year.
Public Relations Coordinator - Shall be responsible for communication of grove activities through publication and advertising in non-grove publications and other media. The Public Relations Coordinator shall also be responsible for performance or delegation of customs and traditions of hospitality observed by the grove. The Public Relations Coordinator shall be responsible for general member services and respond to all membership inquiries and complaints as necessary. The term of the office of Public Relations Coordinator shall be one year.
Youth Activities Coordinator - Shall be responsible for the youth religious education program. Program materials will focus on daily practice as well as celebration of the High Day Rituals. The materials will be reviewed by the Liturgists to ensure that they are appropriate for the ritual as well as to coordinate the appropriate time(s) for children to participate in the High Day celebration. Program materials will also be reviewed by the Leadership Council. The YAC will ensure that materials are provided to all families with children to help them integrate religious practice into their daily lives as well as to celebrate our eight High Days. The YAC is not responsible for providing child-care services. The term of office for the Youth Activities Coordinator shall be one year.
Grove Ecologist - Shall coordinate the Grove's environmental work. The Grove Ecologist will inform the members of local environmental issues. S/he is responsible for organizing environmental projects, both within the Grove and in conjunction with other organizations. The term of the office of Grove Ecologist shall be one year. This position is appointed by the Leadership Council and is non-voting.
One Leadership Council representative elected from each active guild shall be responsible to make commitments for that Guild's community services as specified by the Leadership Council and the Guild's by-laws, as well as acting as the Guild's voice on Grove matters with one Leadership Council vote per Guild. Each Guild Representative shall submit a quarterly report to the Chronicler detailing that Guild's activities from the previous quarter. Guilds who fail to participate with at least a proxy representative in three business meetings in one calendar year beginning at Samhain shall be considered inactive and lose their vote pending resubmission of guild bylaws to the Leadership Council. Guilds must have community service specifications in their bylaws to maintain active status.
The quorum required for the purposes of voting within the Leadership Council shall be 50% of the Council. All decisions of the council shall be carried by a majority vote. The casting of votes through the use of electronic communication devices such as telephones and computer networks shall be permitted in Leadership Council elections and policy decisions. Each member of the Leadership Council may only cast one vote in any decision, regardless of the number of offices they hold.
Article 8. FINANCIAL RECORDS
As a non-profit organization, the grove accounting records are to be made available by the Pursewarden/Registrar for review with reasonable notice. Semiannual grove financial reports must be compiled and published to the membership after the close of the second and fourth quarters.
Article 9. MEMBERSHIP DUES AND ALLOCATIONS
An amount specified by the Leadership Council shall serve as the membership dues to Shining Lakes Grove. A percentage of the dues may be given as a donation for the support of the A.D.F., at the discretion of the Leadership Council.
All Grove membership dues shall be due at Samhain. Members paying membership dues at other times shall pay a pro-rated amount to cover the time period until the next Samhain when normal dues shall be due.
The Leadership Council shall allocate funds for grove events and activities. The Pursewarden/Registrar shall disburse these funds.
Article 10. COMMITTEES and OTHER SUBGROUPS
Any member, who will henceforth be known as a guild organizer, may initiate the formation of a guild. The guild organizer will publish an announcement of guild formation to the general membership inviting the participation of interested persons. The guild organizer will submit proposed guild bylaws for the approval of prospective guild members and the grove Leadership Council. At minimum these bylaws will contain defined role in the SLG community, including specified service to same, provisions for leadership elections, guild entry requirements and due process.
Committees may be formed by a vote of the Leadership Council at any business meeting. Upon formation each committee shall have a defined purpose and shall be defined as either standing or ad hoc. Standing committees shall continue to operate until dissolved by a vote of the Leadership Council. Ad Hoc committees must be renewed at each grove business meeting. Each committee must include a member of the Leadership Council who shall serve as the committee liaison for the purposes of reporting activity in the monthly grove business meetings.
STUDY GROUPS AND OTHER SUBGROUPS
Study groups and other subgroups may be formed during any business meeting but must have a written statement of purpose. Membership in these subgroups may be restricted, but cannot consist of more than 50% of the grove membership, with the exception of men or women's spirituality groups, and are not required to submit reports.
Article 11. DISCRIMINATION
Membership and rank in Shining Lakes Grove, ADF, and attendance at public or semipublic grove activities, shall not be denied to any person on the basis of race, ancestry, physical disability (except as mentioned elsewhere in this article), age, gender, or sexual orientation. Attendance at gender specific activities may be denied on the basis of sex or gender identification.
Openly hostile communication or behavior prejudiced against or directed towards either an individual or a group on any basis shall be grounds for punitive action by the Leadership Council, including expulsion and banning. General statements of personal opinion, when not done in a hostile or destructive way, and when not in violation of the "inimical creed" clause above, are permissible.
All organizers of public and semipublic Shining Lakes Grove activities shall make efforts to facilitate the participation of differently-abled individuals. Nonetheless, all aspirants to any given rank or position must be able to meet all the relevant qualifications previously determined for said rank or position, unless the Leadership Council shall rule otherwise in a particular instance.
Article 12. EXPULSION, SUSPENSION, OR RESIGNATION OF MEMBERS AND OFFICERS
Members may resign from membership at any time and will be eligible to rejoin Shining Lakes Grove at a later date. Any member who fails to renew their dues within three months of membership expiration shall be deemed to have resigned and will no longer receive grove literature.
Any officer may resign from office at any time by submitting a letter of resignation to the Grove Administrator. In the case of the resignation of the Senior Druid the letter of resignation must also be submitted to the Archdruid. In case of the Grove Administrators resignation, the letter must be submitted to the Senior Druid.
An officer who is not fulfilling the requirements of office may be removed by a majority vote of the remaining officers on the Leadership Council. Said officer shall be sent a formal written notification, including the location and time of the vote, 30 days prior to the Leadership Council vote. Individuals who have been removed from office by this process may not run for any grove office for three years unless the Leadership Council deems otherwise. Once the Leadership Council rescinds its prohibition, the individual can run for any Grove office.
The 'requirements of office' are considered to include behaving in a manner that exemplifies the standards of behavior placed on any member of Shining Lakes Grove, as expressed elsewhere in these bylaws.
A member may be suspended or expelled from Shining Lakes Grove by a majority vote of the entire Leadership Council. Suspensions shall be for a period of a year and a day, unless otherwise specified by the Leadership Council. A member under consideration for suspension or expulsion must be notified in writing, including the location and time of the vote, 30 days prior to that vote. Suspended or expelled members may not hold office or act in any way as representatives of Shining Lakes Grove, and has no right to receive any grove publications.
Members who have been suspended or expelled may be banned permanently or temporarily from attending Shining Lakes Grove activities, including public worship, by a majority vote of the entire Leadership Council. Such bans may be announced in Grove and ADF publications. Lifting of ban, expulsion, or suspension is contingent upon the member in question making restitution to the Grove as determined by the Leadership Council.
At the time of suspension or banning, the Leadership Council shall state the specific conditions under which (at the future determination of the Leadership Council) the suspension or ban shall be revoked. These may include, for example, the restitution of a specified sum of money, or a demonstration on the part of the person in question that they have understood the nature of their offense and have ceased the (specified) objectionable behaviors which provoked the action."
Article 13. AMENDMENTS
Amendments to these by-laws may be made by the following procedure:
All by laws changes must be advertised in the Grove newsletter and shall not go into effect until 30 days after such notification.
Article 14: NON-PROFIT NATURE OF THE CORPORATION
Shining Lakes Grove, ADF is organized exclusively for charitable religious, educational and scientific purposes including for such purposes the making of distributions to organizations that qualify as exempt organizations under section 501(c)3 of the Interval Revenue Code or a corresponding section of any future federal tax code.
No part of the net earnings of the Corporation shall inure to the benefit of, or be distributed to, its members, directors, officers, or other private persons, except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article I of these by-laws.
No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting, to influence legislation, and the Corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Notwithstanding any other provisions of these by-laws, this Corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this Corporation.
Upon the dissolution of this Corporation, the Leadership Council shall, after paying or making provision for the payment of all the liabilities of the Corporation, dispose of all the assets of the Corporation exclusively for the purposes of the Corporation in such manner, or to such organization or organizations organized and operated exclusively for Neopagan religious, educational or charitable purposes as shall at that time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1954 as revised (or the corresponding provision of any future United States Internal Revenue Law), as the Leadership Council shall determine.
Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Corporation is then located, exclusively for such purposes or to such Neopagan organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
The preceding by-laws were originally adopted on March 15th, 1994 C. E. They have been amended and corrected since. This edition is current as of January 15th, 2013 C. E.